Microsoft Word Tip – It has to be easier than this?
All the tips I upload onto this blog thread are questions I am asked by my clients. I hope you find them interesting, but more importantly you find them useful. This question was about the getting some text to align in word and the importance of chevrons. I like to have them turned on all the time, it’s probably a control thing on by behalf. Here is the question.
Question: Hi Julie, I can’t get some text to align in Word. Help, its driving me mad.
Answer: Not to worry, I can get your text to align in word, but we need to check a few things first.
My first request for all my clients when working in word is to turn on the chevrons. The chevrons are little marks you can see at the end of a paragraph. In the table below, you can see an example next to number 1, hard carriage return. This will give you some idea of what is going on (formatting) in your document. When you have the chevrons turned on, you can see some formatting in your document:
To turn the chevrons on, go to the toolbar on the top of the screen and select the icon.
Once I turned the chevrons on, I could instantly see why the dates and text have not lined up.
The author of the document had, by mistake, added a few extra “carriage returns” (line spaces). Once these had been removed, the text would then line up.
The Chevrons are an important part of the formatting of your document as this gives you control over your work you are doing. I know they can appear to be an eyesore and an annoyance, but it means that you are in control of the document and not the computer. If you feel more comfortable, you could always turn them on after you have typed your document and are in the process of making the document look more presentable.
When we think of a Travel Consultant we think of big shiny offices or shops on the high street. The traditional Travel Consultant is changing and there are more opportunities to work from home. It truly is the age of the computer and internet.
What can a travel consultant do?
In essence, they make clients life easy by organising all their travel arrangements. This can be either for business or personal and both. Booking holidays, booking flights and hotels all takes time. A travel consultant takes this hassle away from the client. It will also mean that you will have to do some research into making the correct judgement and getting the right hotel booking and a good price.
It will also mean that you will have to do some research into making the correct judgement and getting the right hotel booking and a good price. Therefore understanding your client’s budget and personal requirements will be of vital importance. You could possibly have your client’s credit card details, so confidentiality and trustworthiness are essential. Discretion will also need to be undertaken.
It would be an advantage to have a list of local hotels and conference centres available in your area or create an approved suppliers list for your client’s.
There are some insurances that you will need to undertake with this type of job and training. However, there are franchises that you can purchase that will guide you through the process. This is an excellent way to get the backing of a larger organisation while still working for yourself at home.
Suggested Skill Requirements
- A good understanding of clients’ needs. Knowing your client’s likes and dislikes would be an advantage, but through careful questions and open and honest discussions, you will be able to find out their exact requirements. You will need to be thorough and precise in what they want and what you can deliver.
- Thinking on the spot
- Organised. You need to know what is going on in your market. Knowing what offers are on in particular hotels and holiday resorts. Having a preferred list of hotels and taxi that you rely on will also be an advantage. Keeping records and a plan will be a must.
- Flexibility. You will have to understand and know that business clients will change their minds and plans at the drop of a hat. You need to stay flexible at all times and work towards their time frames requirements.
- Excellent IT skills. Keeping records and understanding how IT systems work will be a must. There are some websites for Travel Agents that may be useful for you to use.
- Ability to work under pressure. Travel can be very stressful for some people, and they will rely on you to walk them through the process. If you are booking holidays, then remember that this is their only time off work and they have a dream that they are expecting you to provide.
- Ability to work to tight deadlines. Knowing all deadlines will be of vital importance, and you will need to work to those deadlines and ensure that all subcontractors understand the time limits.
- Research, digest, analyse and present material clearly. You will need to know your market inside out, make suggestions and help your clients make the right decisions for them. There will be some clients who know exactly what they want, but others will be relying on you to contribute to making those choices.
- Excellent interpersonal skills. Understanding customer services is vital and speaking to them in a language that they understand and feel comfortable with is be an advantage.
In addition to the above you will also need to:
- Honesty and reliability
- Attention to detail
- Discretion, understanding and confidentiality
- Use of Word to create forms etc.
Further Reading if you want to work from home
In conclusion, you may like to find out what jobs you could do working from home from our book entitled ‘Jobs to do Working from Home‘ by Julie C Farmer.
We all have commitments. We commit to our business, our clients, our family and socially. As a result, we get over committed, pressurised, cluttered and lose time. Our business demands us to be accountants, sales people, marketing gurus and legal and employment solicitors, oh yes and providing the product or service we specialise in. The idea of a Minimalist Business life is just far to left field? Or is it?
Planning your day to be proactive
When you think of a Business Owner, you immediately think of someone organised, who is ultra-efficient and is the master of all business matters and interests. In effect, being proactive. Being Proactive is management speech stating that ‘a person is creating or controlling a situation rather than just responding to it after it has happened’. (more…)